Productivity Tips

 This is a post about productivity tips that was a thread on twitter a long time ago. Might as well collect it all in one place.

The main route to productivity is this: learn how to work even when you don't want to. That does NOT mean working yourself to death. It means doing a reasonable amount of work on a regular basis, even when you feel sick or uninspired, even when you're busy.

Routine

Make producing rpg stuff routine. Daily, on the weekend, two nights a week, whatever works. You have to be able to ditch the routine though, when you have other priorities. It's no good feeling guilty because you miss a day, that's not what the routine is for.

The point is to make creative work a regular part of your life so it becomes easier and so your subconscious mind continues to work on it when you have to do other things. Practising a thing means reducing the amount of effort it takes to do it.

If you are running a regular game, use it as your focus and try to produce more material than you use. If you skip a game session, do the same amount of prep that week as normal. You can always use the extra stuff later.

Deadlines

Set reasonable deadlines and stick to them. If you have to actively manage your time and move commitments around in order to get stuff done on time, that's good practice and it means you'll get better at doing it well.

When you have to ditch your weekly routine, your monthly deadline is what tells you how much you need to make up for it the next week. Routines are for forming good habits, deadlines are for ensuring that work gets finished.

You might need to be accountable to other people in order to meet deadlines. If that's the case, find people who will encourage you. Don't make yourself beholden to people who bitch and moan and complain and put you down when you eventually do miss one.

Lists

Make a list of the stuff you need to do next. Now you have a random table, roll on it for what you're going to do right now. If you don't want to do the task you rolled and you roll again instead, that's not actually cheating, that's figuring out your priorities.

That's what lists are best at, in my experience: priorities. They're good for organizing stuff too, but for producing rpg stuff longer than a couple pages, I think turning your lists into an outline probably works better.

Outlines

If you know what you want to produce, make an outline for it. If it's a book, outline all the chapters and the sections you need in them. Break down the work into small chunks that are easy to conceptualize and complete without making you feel intimidated.

If you need an outline to say what each paragraph will contain, do it, but the point is to know what work you need to do without having to think about it or re-evaluate every time you start working. You just check the outline, see what needs doing, and do it.

Then fit the sections together once they're done and see what you've got. I find sometimes that just fixing up a large section that's already done feels just as satisfying as actually writing a whole new section the same size.

If you break things down to small enough pieces, you can even do work when you only have a few spare minutes. Imagine you need premade characters or monsters for a game: you have a character sheet and a rough concept, right?

It only takes a few minutes to decide on stat numbers. Or to write a special move or rule. Or pick some gear. If you have a stack of small tasks like this, you can even knock a couple off while you're waiting for your soup to cool down.

The reason you have an outline is so you can use all the small tasks you complete. Otherwise, you'd have to just jam a bunch of random stuff together and come up with some excuse for coherency. An overall outline puts them together effectively.

Take Productive Breaks

If you hit a wall and need to think about what you are doing, or you just need a break, have things to do that will help you be productive at the same time. Eat, exercise, change your POV, switch surroundings, feed your mind.

Mindless tasks allow your subconscious to work while you rest your conscious thoughts. Consuming media that can inspire your work while you take a break is great too. It's also good for your subconscious mind, and it can give you conscious ideas too.

A decade ago (more now for anyone reading this), Vincent wrote: "Cultivate an imagination full of harsh landscapes, garish bloody images, and grotesque juxtapositions." Most of you aren't writing that kind of post-apocalyptica though, so swap out those things for the ones that match your project. Cultivate an imagination specific to the thing you are making. Feed it when you have time (on breaks for example) and let your mind wander while you do other things. It will pay you back.

Steal Effectively

On that same note: nothing is truly "original." It's only the way you combine things that is new or distinct. But if you only steal what your audience knows already (AKA "borrowing"), your stuff looks boring and derivative.

If you cultivate a wide enough range of inspiration sources (both in terms of media and real-life issues you are interested in), they will cross-pollinate in a way that is unique to you and will continue to interest and inspire you.

When you then present your combinations to people who don't share all your inspirations, it looks "new and original" to them. They get to see things from a distinct and different perspective. It's that mix of novel and familiar elements that tends to spark people's interest.

Handle Your High

Inspiration is great when you have it. But it's fickle (or that's what people say about it, yeah?). You can't rely solely on outside factors to provide that inspiration, though. Instead, learn to inspire yourself.

Just like you can learn what outside influences (people, media, life experiences, etc) inspire you and then seek them out, you can learn what states of mind allow you to be inspired and train your brain to reach them quicker and more often.

Many years ago, Eddie van Halen said in a magazine interview I read that after he got sober, his guitar playing sucked (please no van Halen opinions in the comments, thank you). He was told to imagine himself in the same place as he would be after 4-5 beers and so he basically role-played his mental/emotional state when drunk and that's how he was able to loosen up and relax and once again feel comfortable playing while sober.

Obviously, you can't imagineer yourself out of medications you need to function properly, but in this case, being drunk was a circumstance, like what room you work in, how much noise there is, and what emotions you feel.

If you pay attention to yourself when you are inspired, you can remember the circumstances—your emotional state and your physical surroundings for example. Then later you can imagine yourself in those circumstances, remember what it was like, and pretend to be there again.

[This is also how you cast a spell, incidentally.]

Maybe you can use methods similar to meditation, or astral projection, or cultivating God consciousness, or practising mindfulness, or pre-visualizing a performance. If you know how to do any of that stuff. Up to you to find out.

In any case, this one sounds the most New Age-y but it's not miraculous. It's just a small tool you can use to push yourself fractionally toward being psychologically proficient at productivity.

Make Sacrifices

This one you probably don't want to hear, but: if you want to create things, you need to spend time doing it. That means less time doing the non-creative things. Maybe make a list of things you do and prioritize them.

Ditching out on sleep, health issues, or your kids is almost universally bad, for obvious reasons. But do you really need to have a job or see your friends? Ok fine, but you can definitely skip church and video games once in a while.

Collaborate

Working with other people can be a shortcut to inspiration, give you a sounding board, and lead to a division of labour where you only have to do the stuff you like or are good at. But it also means dealing with other people.

If working with someone provides you with inspiration and energy, you still have other obstacles to deal with. You need to learn how best to communicate with each other. You need to learn how to schedule your time working together.

Putting the work in to do that can reap productivity rewards later on, but it's still work. And, to a certain degree, it puts you in the position of relying on someone else (though hopefully the rest of these tips will help you be more independent).

Plus, there's no guarantee it lasts or continues to be productive. When a creative partnership becomes more obligation than inspiration, it's probably time to stop. Don't be afraid to re-evaluate at regular intervals.

Of course, rpg products are complex and multi-faceted beasts. If you find that you can't do everything yourself, collaboration is necessary to finish anything. I recommend people who are easy to get along with.

Reflect & Analyze

It can be hard to look at your own work objectively and you may have to wait until it's finished to do so, but it's a good habit. You can also study works you aspire to match or emulate.

What worked? What did you enjoy? Remember that stuff so you can do it again. What parts were a pain in the ass? Look for ways you can get around those parts so they will sap less energy from you next time.

What shortcomings do you see? Be honest, but don't beat yourself up. If you could do it better now, that doesn't mean it's bad, it means you've improved and the next thing you make can be better too, if you pay attention.

Did you meet your initial goals? Does it matter? If you made something you like that is not what you originally intended, look back at how you got there so you can re-use the methods that got you results you're happy with.

If you're disappointed you didn't meet your goals, study works that did achieve your goals and see what you need to do to get there. Make a plan, use lists and outlines, practice. But don't be hard on yourself for not being exactly like someone else. You will never be them.

Reflect & analyze is perhaps less a tip for increased production and more for increased quality. But if you feel like you are improving and/or meeting your goals, that may be a source of energy and drive for you.

The End

Well those are the 10 tips I could think of and also articulate in a satisfactory manner: routine, deadlines, lists, outlines, take productive breaks, steal effectively, handle your high, make sacrifices, collaborate, reflect & analyze.

If any of them don't work for you, don't sweat it. People are different.